FORMAT LETTER TEMPLATE

From: Thurston How 123 Park Avenue Carrollton, TX 00000 222-555-1000 To: Oscar Rockefellow 321 42nd Avenue Austin, TX 00001 Dear Oscar, Thank you for taking the time to write about the employees’ concern regarding the mode of payment of their salaries. Your suggestion made us realize to implement an immediate change to avoid lingering problems. It seems that the Cashier’s Office is having difficulty in releasing the salaries of the employees. Hence, we are considering your suggestion to maintain a bank account for every employee where they can withdraw from their salaries. We are at present communicating with the bank and will keep you informed of any development. The office is very thankful that we go hand in hand in this situation. Your valuable suggestion works well to protect the labor and the management as well. Sincerely thankful, Thurston How Manager, Accounting Department

A letter accepting and expressing  appreciation for a suggestion  is not merely an acknowledgment of one’s idea. It extends to accepting the suggestion as the foundation of a plan or project. An acceptance letter is given in order to inform you that your idea will be implemented. From: Thurston How VP Marketing PurFoods Corporation 123 Park Avenue Carrollton, TX 00000 222-555-1000 To: Oscar Rockefellow 321 42nd Avenue Austin, TX 00001 Dear Oscar, The Marketing Department has passed it on to every officer and it seems that your suggestion regarding the repacking of the marketed foods is the most strategic way to boost sales. You are right in suggesting that coming out with Foods-Ready-to-Eat in Tetra Pack will reduce our expenses paid to carriers. The shipping of canned foods is very expensive because of the heavy cans. With tetra pack, the shipping charge will dramatically drop because of the lighter weight. And as we save from shipping charges, we can give our customers speci...

An  acceptance letter to an invitation  to speak or perform on a particular event is a kind of letter designed to express gratitude for selecting you to the occasion. It is a polite way to convey your pleasure to be the speaker of a special occasion or to exhibit your talent and skill to inspire all the attendees. In writing an acceptance letter to be a speaker or performer, you should reply at the earliest opportunity. This will give you and the host reasonable time to iron the details of the occasion. When preparing an acceptance letter, you should first express pleasure to be part of their event. Your letter must imply the fact that you are familiar with the theme. Second, it must confirm your attendance. Make sure to indicate the date, time and place of the occasion to make sure that there is no mis-communication. You can also ask about the audience in order to prepare something appropriate for them. If necessary, you can mention your fee and the materials you will need. S...

Thelma How 123 Park Avenue Carrollton, TX 00000 222-555-1000 Olive Rockefellow 321 42nd Avenue Austin, TX 00001 Dear Olive, My wife Margo and I are thrilled to hear about your engagement. We are pleased to know that you thought of us to be part of a very important occasion in your life. We will be driving down to Drexel Hill to visit our parents two days before your engagement; so we will not miss this event at Drexel Brook on May 30 at 6 o’clock in the evening. We are excited to meet your fiancée Bobby and wish to congratulate both of you personally. We look forward to seeing you again and meeting your husband-to-be. Sincerely, Thelma How

Thurston How 123 Park Avenue Carrollton, TX 00000 222-555-1000 Oscar Rockefellow 321 42nd Avenue Austin, TX 00001 Dear Oscar, It is a great pleasure to receive an invitation for the baptism of your new baby. My daughter Ana and I will be delighted to witness the baptismal of your son Tom on June 06, 2010 at 10:00 am at First United Methodist Church in Austin, Texas. This event will surely make our seeing you all the more special. We are looking forward to share with you this worthwhile occasion. Your friend, Thurston How

Acceptance letter for an invitation  to an event is an expression of your willingness and availability to attend the event. Its purpose is to acknowledge the receipt of the invitation letter and to let the host know that you can participate on the event. In accepting invitation for any event, it is important to make a timely and brief response. You have to consider the three important parts of the body of the letter which should not be eliminated in writing. The first part should state an expression of your appreciation to receive an invite. Use positive tones to show your pleasure and honor upon receiving the invitation. The second part of the letter should express the brief details of the event. This is your way of reiterating the important details such as the place and date of the occasion. Finally, you have to confirm your coming and say a little expectation about the event. When the invitation is personal in nature, the formality required by letters may be dispensed with. Howe...

Sometimes,  resignation letters  are difficult to accept – especially when the employee who submitting the resignation is a valued employee. Behind every resignation is a good reason. So keep in mind to always accept a resignation with a positive attitude. It has to be real and genuine, for he/she will easily feel if you are not being honest. Be compassionate and considerate of their feelings as well. There are several reasons why an employee decides to file for a resignation. Some of the possible reasons are: Your employee desires for an increase in salary. This may just be an indication that he’s salary does not suffice him anymore. He is attempting to win a promotion or at least an improvement in his status as an employee. He could be stressed. It may be stress from work, or may also be from other aspects of the employee’s private life. He is dealing with some health issues. He thinks that he will not be as productive as he was if he continued his job. Whatever the reason, ...

Summary - Resignation acceptance letter where notice is worked Dear RE: RESIGNATION I acknowledge receipt of your letter/email dated [date] resigning your position as [job title] with the Company with effect from [date]. The Company accepts your resignation and in accordance with your contract of employment you are required to work your notice period.  You will be paid up to and including [date] when your employment will end. Your P45 will be issued to you shortly thereafter.   According to our records you have [number] days remaining holiday entitlement to the effective date of termination.  [The Company requires you to take your remaining holiday entitlement during your notice period and therefore your last working day will be [date].  ]  OR [You will [not] be eligible to take holiday during the notice period.  Holiday which has not been taken will be paid in lieu, together with your final salary payment.]

VOLUNTEER ACCEPTANCE LETTER Dear Volunteer Applicant: Congratulations! After careful consideration of your application to be a volunteer mentor with our organization, we are pleased to inform you that you have been approved to be a mentor. We believe that you have the necessary qualities to meet the needs of the clients we serve, and we are in the process of locating a mentee match for you. As we discussed during the application process, by accepting this volunteer position, you agree to maintain the relationship with your mentee for at least   (time period ). We will be in touch with you very soon to discuss more details with you about volunteer training and the mentee we believe you will be compatible with. If you have any questions, please feel free to contact us. Welcome to mentoring! Sincerely, Agency Representative

SAMPLE JOB OFFER ACCEPTANCE LETTER 2345 Walter Way Green Bay, WI 54311 May 30, 20XX Mr. Timothy Rades Program Director Boys and Girls Club of Green Bay 1451 University Avenue Green Bay, WI 54302 Dear Mr. Rades: It is with great enthusiasm that I accept the Program Coordinator position with the Boys and Girls Club of Green Bay. I thoroughly reviewed the details of the position in the letter of employment I received. I look forward to beginning the position and the opportunity to work with young adults through the After-School Program. As we discussed, my starting salary will be $XX,000 with the full range of benefits granted to professionals. I understand that the training program begins on July XX. As requested, I will complete the advance employment and benefits forms as I receive them and promptly return them to you at the address listed above. I will await further correspondence from your office and the employment contract. In the meantime, if you need any additional information, pl...

Acceptance Letter of Second Interview or of Job Offer  1. Be businesslike but also tailor your letter to the specific employer, so you look sincere and genuinely             interested   in the company and job. Never copy example letters.  2. Write to the person who wrote and/or interviewed you.  3. Thank the person and/or show your enthusiasm for the offer.  4. State what you are accepting.  5. Concisely, yet descriptively, give some details about what has impressed you about the company and/or       interview. 1001 Progress Avenue Hazleton, PA 18201 Date Harold Sherman XYZ Corporation 678 5th Avenue Albany, NY 12208 Dear Mr. Sherman: Thank you for your recent offer of employment as a management trainee with XYZ Corporation. I am pleased to  accept this offer. The position sounds quite challenging, particularly the 12 month rotation among your regional  plants. I am looking forward to this ch...

Writing an acceptance letter is a good policy for any job seeker who's decided to take a job offer. For one thing, it reinforces your professional approach. It also gives you the chance to document a few key things about your new job, such as your title, supervisor, salary and benefits. In the vast majority of cases, you'll never need to rely on this documentation. On the other hand, it can't hurt to be extra cautious when embarking on a new position with a new company. Keep the acceptance letter upbeat, professional and brief.       Here's a sample you can tailor to your situation: (Date) (Mr./Ms. Name) (Title) (Employer Name) (Address) (City, ST ZIP) Dear (Mr./Ms. Name): It is with great pleasure that I accept your offer to join (Employer Name) as a (position title) under (Supervisor Name). The goals you outlined for the position are well-matched to my abilities, and I consider it a privilege to join your team.  As we discussed, my annual salary will be (...

A sample template of formal acceptance letter is shown below. Using this template you can write all your formal acceptance letters easily. You will be knowing about the importance of the formal acceptance letters. So, take a close look at the template and save it. Letter template: From, Your name, Address, Place. Date. To, Concerned person name, Designation, company, Address, Place. Dear sir/madam, Subject:- regarding the content. I am pleased to accept your job offer for the position of _________ (What is the Position Offered) in your prestigious company ____________ (What is the Name of the Company). I confirm to begin my employment from ______ (What is the Specified Date of Joining). I would like to express my gratitude for placing your trust on me and offering me this exciting job offer to prove my credentials. With enthusiasm and dedication, I would surely work my best to make significant contributions towards organizational goals. Thanking You Yours truly, Name and Signature

While in some cases  acceptance letters  are to be written as a form of courtesy to inform somebody of your acceptance but on other hand form some instances it is mandatory to write acceptance letter. The letter should specifically state the reason of this letter that is your acceptance whether it is job acceptance, admission or something else. Mr. William D. Williams 2994 Thompson Street Gardena, CA 90248 24 September, 2010 Subject: COLLEGE ACCEPTANCE LETTER Dear, Mr. William This is with regards to your application form number _____ (What is the College Application Form Number) submitted on _________ (What is the Date on Which the Form was Received) for admission in the _________ (What is the Stream Opted for – Science/Commerce/Arts) stream of our college. Through your documents and certificates submitted along with the application form we can make out that you had been a brilliant student of ________ (What is Name of the Student’s Old Educational Institute). Keeping in mind...

This employment acceptance letter is addressed to a candidate who had applied for the job and after having selected is ready to accept the employment acceptance letter. The letter is written by an employer confirming the agreement between him and the candidate. And after signing the candidate agrees to abide by the rules and the bye-laws of the organization. ______________ (Name and address of the recipient) ______________ (Date) Subject:  EMPLOYMENT ACCEPTANCE LETTER Dear ___________ With reference to your interview conducted on______ (Which Date the Interview Was Conducted) we are pleased to announce that you been appointed as _______ (What is the Post Appointed for) in our company ______ (What is the Name of the Company). Your total annual total cost to company will be of __________ (What is the CTC Offered) and the complete breakup of the same is enclosed herewith. You will be required to work at the premises/offices as assigned by the management from time to time, an...

Receiving a call letter from a prestigious firm or office is a matter of great pride and honor for any person. This letter is from one such person, who has received an interview call from a prestigious solicitor firm. He feels greatly honored for it. Here is a sample interview acceptance letter: From: Mr. James Hadley Arthur Road, California To: The Mather and Andrews Lawyers and Solicitors, Rosewood Building, Park Street, California 22 nd  June, 2010 Ref: Acceptance of the call for interview Dear Sir, This is with reference to the interview call letter received on  _______ (Which Date Interview Letter Was Received). I acknowledge the receipt of the same and confirm my presence for the interview on _________ (Which Date You Would be Appearing for the Interview). As it is one of the prestigious firms, appearing for the interview will be a matter of honor. I shall be present be at the given time and address, with all the related documents. Thanking You Yours truly, Name and...

After interview getting a job, that is most sought after, not only gives happiness but also a satisfaction. The person who was seeking a job with a solicitor firm has got confirmation that he is selected for the job. He is now asked for the confirmation and time that would be convenient for him to join. Here is a sample job acceptance letter: From: Mr. James Hadley Arthur Road, California To: The Mather and Andrews Lawyers and Solicitors, Rosewood Building, Park Street California 22 nd  June, 2010 Ref: Acceptance for the call to join the firm Dear Sir, In reference to your letter dated _______ (Which Date the Job letter was Received), confirming my selection for the post of ________ (Which Post you are Selected For). It shall be matter of great pride and honor for me to join the firm. For me it is like a dream come true as your company holds a name of respect. I assure to be a committed and sincere worker, making significant contributions to company’s success. I shall be able ...

Usually after you clear the interview a letter of confirmation is sent and you have to send an acceptance letter signed. This allows the employer to carry on with employment process and allow them making a contract. The acceptance lettershould convey the message that you are willing to join the company and the tone should be courteous and show enthusiasm. Dear Name, Thank you for sending me the formal job offer. I have read through it carefully and signed the letter, retaining one copy of the same with me as suggested. I am excited to join ___________ (What is the Name of the Company) and thank you again for giving me an opportunity to join your team as directed on __________(What is the Joining Date). I will do by best and contribute to the company from the day I join. I am looking forward to a long and productive career with your esteem organization. Please call me if you need any additional information from me. Thanking You Yours truly, Name and Signature

An important phase starts in a person’s life when he or she completes the school education and starts college. It is indeed ones good luck when he or she gets admission in the college one desires. Besides seeking good education everyone wishes for such courses that will help them to be gainfully employed and are of their choice. Here is a sample college acceptance letter: From: University Admission Cell, University of Ohio, Cleveland To: Mr. Jonathan Price 27 th  lane, House #8, Park Avenue, Vancouver, Canada 20 th  May, 2010 Dear Mr. Price, We congratulate you for the acceptance of your application for the degree course in ______ (Which is the Course You Have Confirmed the Admission For). You are requested to report to the faculty Dean by the ________ (Which is the Proposed Date of Reporting) at __________ (What is the Proposed Time of Reporting) with all your necessary documents to complete the admission formalities. Our college prides in providing the best study enviro...

SAMPLE ACCEPTANCE LETTER Ms/Mr. ______________ Address Date: ___________ Subject: Acceptance of resignation Dear Ms/Mr. ____________ This is to inform you that I on behalf of the organization have accepted your resignation with effect from ________ (What is the Date of Relieving). We would request you to please hand over the charge to Ms/Mr. __________ (What is the Name of the Replacement Employee) well before you leave to ensure a smooth transition. We thank you for your contributions towards the growth of the organization and wish you all the very best in your future endeavor. Thanking You Yours truly, Name and Signature

Letter of Agreement [Your Name] [Address] [City, State, Zip] [Date of letter] [Recipient’s Name] [Title] [Company Name] [Address] [City, State, Zip] Dear [Recipient’s name],  This letter serves as a formal agreement between [Your Organization’s Name] and [Recipient’s Name], whereby [Recipient’s Name] will provide professional services of [Give Brief Description of Service], on ____/____/______, at ____:____ AM / PM, at the following location:  Address: ____________________________________________ City: ____________________ State: ____ Zip: _________ [Recipient’s Name] is being sponsored by the [Your Organization’s Name] and will be compensated for services provided in the amount of $____________. Payment will be disbursed upon completion of all services. Please sign both copies of this agreement. Retain one copy for your records and please return one copy to the above address.  Best regards,  _____________________________________________________ Signature ___________...

Dear (Name): Pursuant to my conference of (date), I have agreed to represent you in connection with (type of matter) [or] [in which we discussed (type of problem)], and we agreed to (insert appropriate details). At this time, I want to thank you for selecting my law firm to represent you in this matter. I also wish to set forth our agreement as to payment of my fees. My fees for legal services are $(fee rate), plus any expenses that may be incurred, such as filing fees, deposition charges, copying costs, postage, and related expenses. My office will bill you approximately monthly depending upon the amount of work that was done on your file during that period of time. At this point in the case, it is difficult to estimate the amount of time and expense that will be necessary to adequately represent you in this case. However, as we discussed, I estimate the fee will be approximately $(dollar amount). I will also advise you before undertaking any procedures that will substantially increas...